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In today's digital age, data security is a top priority for businesses of all sizes. Azure Information Protection (AIP) is a cloud-based solution from Microsoft that can help organizations protect their sensitive data. In this article, we will discuss the best practices for data security using Azure Information Protection.

  1. Classify your data

The first step in protecting your data is to classify it. AIP allows you to label your data with sensitivity labels that indicate the level of protection required. For example, you may have data that is classified as "Confidential" and requires a higher level of protection than data classified as "Internal Use Only". Classifying your data helps you identify which data needs to be protected and how it should be protected.

  1. Use encryption

Encryption is a critical component of data security. AIP uses encryption to protect your data both in transit and at rest. When you apply a sensitivity label to a document, AIP automatically encrypts the document and only authorized users can decrypt it. AIP also provides protection for emails and attachments, ensuring that your sensitive data is always encrypted.

  1. Limit access

Controlling access to your data is essential for data security. AIP allows you to set permissions on your data, so only authorized users can access it. You can also limit access to specific files, folders, or applications. By restricting access to your data, you can prevent unauthorized users from accessing your sensitive information.

  1. Monitor usage

Monitoring usage is a critical part of data security. AIP provides detailed audit logs that allow you to track who has accessed your data and what they have done with it. By monitoring usage, you can identify any potential security breaches and take action to prevent them.

  1. Train your employees

Your employees are your first line of defense against data breaches. Training your employees on data security best practices is essential for protecting your data. AIP provides training resources that can help your employees understand the importance of data security and how to protect sensitive information.

  1. Keep your software up to date

Keeping your software up to date is essential for data security. AIP is a cloud-based solution, which means that Microsoft is responsible for updating the software. However, you are responsible for ensuring that your devices are running the latest version of the AIP client. Keeping your software up to date ensures that you have access to the latest security features and fixes any known vulnerabilities.


Azure Information Protection is an essential tool for protecting your sensitive data. By following these best practices for data security, you can ensure that your data is protected from unauthorized access and potential security breaches. By using AIP, you can classify your data, use encryption, limit access, monitor usage, train your employees, and keep your software up to date to ensure that your data is always secure.

Ways We Can Help You

Contact us to receive assistance in navigating cybersecurity risks and information compliance for your company. Here are some additional ways we can help:

  • Schedule a free discovery session with us during which we can learn about your company, answer your questions, and assist you in determining if Cleared Systems is the right fit for you.

  • Register for our upcoming cybersecurity and information compliance training.

  • Purchase our books on CMMC 2.0, CUI, Data Breaches, and ITAR.

  • Join our weekly free webinar sessions to ask questions and learn about the latest developments in cybersecurity and information compliance.

Author Profile

Carl B. Johnson, President of Cleared Systems, is a highly experienced and a ITAR, CMMC 2.0, Microsoft GCC High, and Microsoft DLP/AIP consultant. With over twenty years of experience in information assurance, cybersecurity, policy development, risk management, and regulatory compliance, he brings a wealth of knowledge and expertise to his clients.

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