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As businesses continue to expand globally, it is increasingly important to understand and comply with regulations that control the export and import of defense articles and services. The International Traffic in Arms Regulations (ITAR) is one such regulation that businesses must comply with to avoid legal and financial penalties for non-compliance. In this article, we provide a comprehensive ITAR compliance checklist that businesses can use to ensure they are meeting all of the requirements.

  1. Identify ITAR-controlled items and data within your company The first step to ITAR compliance is identifying all ITAR-controlled items and data within your company. This includes any items or data that are related to defense articles or services, even if they are part of a larger system that is not. Establishing an inventory of these items and data is critical to ensuring that they are properly managed and controlled.
  2. Determine who can access ITAR-controlled information Once you have identified ITAR-controlled items and data, the next step is to determine who can access them. Implement procedures to restrict access to ITAR-controlled information to authorized personnel only. This includes employees, contractors, and visitors.
  3. Implement visitor management procedures Visitors, particularly foreign nationals, pose a unique risk to ITAR compliance. Implement visitor management procedures that identify foreign nationals and restrict their access to sensitive information or areas. Conduct background checks on all visitors and monitor their activities while on-site.
  4. Train employees on ITAR regulations All employees who have access to ITAR-controlled items and data should be trained on ITAR regulations. This includes training on handling ITAR-controlled items and data, including storage, shipping, and transfer of data. Regular training can help employees stay up-to-date on the latest regulations and best practices.
  5. Establish recordkeeping and documentation procedures Recordkeeping and documentation are critical components of ITAR compliance. Establish procedures for record-keeping and documentation of all ITAR-controlled items and data. This includes maintaining accurate records of all ITAR-controlled exports and imports.
  6. Obtain the necessary licenses and certifications Before exporting or importing ITAR-controlled items or data, it is essential to obtain the necessary licenses and certifications from the US Department of State. This includes ensuring that all documentation is accurate and up-to-date.
  7. Establish security protocols ITAR-controlled items and data are particularly sensitive and require extra security protocols. Implement security protocols to ensure that they are protected against unauthorized access, theft, or loss. Maintain physical security of areas where ITAR-controlled items or data are stored or processed.
  8. Conduct regular ITAR compliance audits Regular ITAR compliance audits are critical to ensuring that all procedures are being followed and that the company is in compliance with ITAR regulations. Establish a system for reporting any suspected violations of ITAR regulations.

Download our ITAR Compliance Checklist PDF

ITAR Compliance Checklist

At Cleared Systems, we provide ITAR compliance consulting and training services to help businesses meet these requirements. Our experienced consultants can help you identify and manage ITAR-controlled items and data, develop visitor management procedures, and establish security protocols. Contact us today to learn how we can help you achieve ITAR compliance and avoid legal and financial penalties for non-compliance.

Author Profile

Carl B. Johnson, President of Cleared Systems, is a highly experienced and a ITAR, CMMC 2.0, Microsoft GCC High, and Microsoft DLP/AIP consultant. With over twenty years of experience in information assurance, cybersecurity, policy development, risk management, and regulatory compliance, he brings a wealth of knowledge and expertise to his clients.

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