Cleared Systems, LLC
Effective Date: April 26, 2026
Cleared Systems, LLC (“Cleared Systems,” “we,” “our,” or “us”) respects your privacy and is committed to protecting information collected through our website, forms, communications, and related online services. As a compliance-focused company serving DoD, federal, SLED, healthcare, and regulated organizations, we take data protection, confidentiality, and responsible information handling seriously.
This Privacy Policy explains what information we collect, how we use it, how we protect it, and the choices available to you.
Our website contact forms and general inquiry tools are intended for business inquiries only.
You should not submit classified information, Controlled Unclassified Information, CUI, export-controlled technical data, ITAR-controlled data, EAR-controlled technical data, protected health information, sensitive security documentation, passwords, credentials, or confidential client records through general website forms.
For sensitive matters, please request a secure communication channel. Cleared Systems will coordinate appropriate handling procedures before receiving regulated or sensitive information.
We may collect the following types of information:
This may include:
When you visit our website, certain information may be collected automatically, including:
If you engage Cleared Systems for services, we may collect additional business-related information necessary to evaluate, scope, deliver, and manage compliance services.
This may include information related to regulatory frameworks, compliance posture, security programs, audit readiness, contract requirements, and business operations. Collection of such information is handled based on the nature of the engagement and any applicable contract, NDA, statement of work, or secure communication process.
We may use collected information to:
Cleared Systems provides compliance services involving frameworks and regulatory areas such as CMMC, NIST, CUI, DFARS, FedRAMP, HIPAA, ITAR, and related federal or regulated-sector requirements.
Because of this, we apply a heightened level of care to information handling. However, submission of information through the public website does not create a secure enclave, attorney-client relationship, classified system, ITAR-controlled environment, HIPAA-compliant transmission channel, or protected CUI environment.
Sensitive or regulated data should only be transmitted after Cleared Systems confirms an appropriate secure process.
Our website may use cookies, analytics tools, pixels, log files, and similar technologies to:
You may disable cookies through your browser settings. Some website features may not function properly if cookies are disabled.
We may use trusted third-party service providers for website hosting, analytics, email communications, form processing, spam prevention, scheduling, customer relationship management, payment processing, or marketing support.
These providers may process limited information on our behalf. We do not authorize service providers to use your information for purposes unrelated to the services they provide to Cleared Systems.
Cleared Systems does not sell personal information.
We may share information only when necessary to:
When appropriate, we use contractual safeguards, confidentiality expectations, or security requirements with vendors and business partners.
We use reasonable administrative, technical, and physical safeguards designed to protect information against unauthorized access, disclosure, alteration, or destruction.
These safeguards may include access controls, secure communications, encryption where appropriate, vendor review, least-privilege practices, and internal handling procedures.
No website, email system, or internet-based transmission method is completely secure. You should not submit sensitive regulated information through public website forms.
We retain information only as long as reasonably necessary for business, legal, compliance, tax, contractual, security, and operational purposes.
Retention periods may vary depending on the nature of the information, the purpose for collection, client engagement requirements, applicable laws, and professional obligations.
If you subscribe to our newsletter or request information, we may send you compliance-related updates, service information, or business communications.
You may unsubscribe from marketing emails at any time by using the unsubscribe link in the email or contacting us directly. We may still send non-marketing communications related to active services, transactions, legal notices, or security matters.
Depending on your location and applicable law, you may have rights to:
To make a privacy request, contact us using the information below.
Our website and services are intended for business and professional audiences. We do not knowingly collect personal information from children under 13. If we become aware that we have collected personal information from a child, we will take appropriate steps to delete it.
Our website may contain links to third-party websites, tools, platforms, or resources. Cleared Systems is not responsible for the privacy practices, security, or content of third-party websites. You should review the privacy policies of any third-party websites you visit.
Cleared Systems is based in the United States. If you access our website from outside the United States, you understand that your information may be processed in the United States, where privacy laws may differ from those in your country.
This Privacy Policy applies primarily to website and general business information. Information received during client engagements may also be governed by separate agreements, including contracts, statements of work, nondisclosure agreements, business associate agreements, data processing agreements, security addenda, or other written terms.
If there is a conflict between this Privacy Policy and a signed written agreement, the signed agreement will generally control for the specific engagement.
We may update this Privacy Policy from time to time. Updates will be posted on this page with a revised effective date. Continued use of the website after changes are posted means you accept the updated Privacy Policy.
For privacy questions, requests, or concerns, contact:
Cleared Systems, LLC
10306 Eaton Pl Suite 300
Fairfax, VA 22030
Phone: 1-888-575-4430
Phone: 703-870-3709
Email: Use the contact form or email address listed on our contact page:
https://clearedsystems.com/contact-us
