Cleared Systems, LLC
Effective Date: April 26, 2026

Cleared Systems, LLC (“Cleared Systems,” “we,” “our,” or “us”) respects your privacy and is committed to protecting information collected through our website, forms, communications, and related online services. As a compliance-focused company serving DoD, federal, SLED, healthcare, and regulated organizations, we take data protection, confidentiality, and responsible information handling seriously.

This Privacy Policy explains what information we collect, how we use it, how we protect it, and the choices available to you.

1. Important Notice: Do Not Submit Sensitive Regulated Data Through Website Forms

Our website contact forms and general inquiry tools are intended for business inquiries only.

You should not submit classified information, Controlled Unclassified Information, CUI, export-controlled technical data, ITAR-controlled data, EAR-controlled technical data, protected health information, sensitive security documentation, passwords, credentials, or confidential client records through general website forms.

For sensitive matters, please request a secure communication channel. Cleared Systems will coordinate appropriate handling procedures before receiving regulated or sensitive information.

2. Information We Collect

We may collect the following types of information:

Information You Provide Directly

This may include:

• Name
• Company name
• Job title
• Email address
• Phone number
• Mailing address
• Information submitted through contact forms, quote requests, newsletter forms, consultation requests, or other website interactions
• Messages or attachments you choose to provide

Automatically Collected Information

When you visit our website, certain information may be collected automatically, including:

• IP address
• Browser type
• Device type
• Operating system
• Referring website
• Pages visited
• Date and time of visit
• Cookie and analytics data

Business and Engagement Information

If you engage Cleared Systems for services, we may collect additional business-related information necessary to evaluate, scope, deliver, and manage compliance services.

This may include information related to regulatory frameworks, compliance posture, security programs, audit readiness, contract requirements, and business operations. Collection of such information is handled based on the nature of the engagement and any applicable contract, NDA, statement of work, or secure communication process.

3. How We Use Information

We may use collected information to:

• Respond to inquiries
• Schedule consultations
• Provide quotes or proposals
• Deliver compliance, cybersecurity, advisory, training, or assessment services
• Communicate about services, engagements, or support requests
• Improve website performance and user experience
• Send newsletters, updates, or compliance-related communications
• Maintain business records
• Detect, prevent, and respond to fraud, abuse, unauthorized access, or security incidents
• Comply with legal, regulatory, contractual, or professional obligations

4. Compliance and Security-Oriented Handling

Cleared Systems provides compliance services involving frameworks and regulatory areas such as CMMC, NIST, CUI, DFARS, FedRAMP, HIPAA, ITAR, and related federal or regulated-sector requirements.

Because of this, we apply a heightened level of care to information handling. However, submission of information through the public website does not create a secure enclave, attorney-client relationship, classified system, ITAR-controlled environment, HIPAA-compliant transmission channel, or protected CUI environment.

Sensitive or regulated data should only be transmitted after Cleared Systems confirms an appropriate secure process.

5. Cookies and Tracking Technologies

Our website may use cookies, analytics tools, pixels, log files, and similar technologies to:

• Understand website traffic
• Improve website functionality
• Measure marketing performance
• Remember user preferences
• Protect the website from spam, abuse, or automated activity

You may disable cookies through your browser settings. Some website features may not function properly if cookies are disabled.

6. Analytics and Third-Party Tools

We may use trusted third-party service providers for website hosting, analytics, email communications, form processing, spam prevention, scheduling, customer relationship management, payment processing, or marketing support.

These providers may process limited information on our behalf. We do not authorize service providers to use your information for purposes unrelated to the services they provide to Cleared Systems.

7. How We Share Information

Cleared Systems does not sell personal information.

We may share information only when necessary to:

• Provide requested services
• Respond to your inquiry
• Work with authorized vendors or service providers
• Comply with law, regulation, subpoena, court order, or government request
• Protect our rights, property, systems, clients, or users
• Support a business transaction such as merger, acquisition, restructuring, or asset transfer
• Fulfill contractual or professional obligations

When appropriate, we use contractual safeguards, confidentiality expectations, or security requirements with vendors and business partners.

8. Data Security

We use reasonable administrative, technical, and physical safeguards designed to protect information against unauthorized access, disclosure, alteration, or destruction.

These safeguards may include access controls, secure communications, encryption where appropriate, vendor review, least-privilege practices, and internal handling procedures.

No website, email system, or internet-based transmission method is completely secure. You should not submit sensitive regulated information through public website forms.

9. Data Retention

We retain information only as long as reasonably necessary for business, legal, compliance, tax, contractual, security, and operational purposes.

Retention periods may vary depending on the nature of the information, the purpose for collection, client engagement requirements, applicable laws, and professional obligations.

10. Email Communications and Newsletters

If you subscribe to our newsletter or request information, we may send you compliance-related updates, service information, or business communications.

You may unsubscribe from marketing emails at any time by using the unsubscribe link in the email or contacting us directly. We may still send non-marketing communications related to active services, transactions, legal notices, or security matters.

11. Your Privacy Choices

Depending on your location and applicable law, you may have rights to:

• Request access to personal information we maintain about you
• Request correction of inaccurate information
• Request deletion of certain information
• Opt out of marketing communications
• Restrict or object to certain processing
• Request information about how your data is used

To make a privacy request, contact us using the information below.

12. Information From Children

Our website and services are intended for business and professional audiences. We do not knowingly collect personal information from children under 13. If we become aware that we have collected personal information from a child, we will take appropriate steps to delete it.

13. Links to Third-Party Websites

Our website may contain links to third-party websites, tools, platforms, or resources. Cleared Systems is not responsible for the privacy practices, security, or content of third-party websites. You should review the privacy policies of any third-party websites you visit.

14. International Visitors

Cleared Systems is based in the United States. If you access our website from outside the United States, you understand that your information may be processed in the United States, where privacy laws may differ from those in your country.

15. Contractual and Client Data

This Privacy Policy applies primarily to website and general business information. Information received during client engagements may also be governed by separate agreements, including contracts, statements of work, nondisclosure agreements, business associate agreements, data processing agreements, security addenda, or other written terms.

If there is a conflict between this Privacy Policy and a signed written agreement, the signed agreement will generally control for the specific engagement.

16. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. Updates will be posted on this page with a revised effective date. Continued use of the website after changes are posted means you accept the updated Privacy Policy.

17. Contact Us

For privacy questions, requests, or concerns, contact:

Cleared Systems, LLC
10306 Eaton Pl Suite 300
Fairfax, VA 22030

Phone: 1-888-575-4430
Phone: 703-870-3709
Email: Use the contact form or email address listed on our contact page:
https://clearedsystems.com/contact-us